Practice development

STEP 5 – create a privacy notice for your employee contracts

This week my GDPR chore was to edit the Privacy Notice in the Workbook and incorporate the finished document into my employee contracts. I need to confess that I have no employees, but I did edit the worksheet so that I could report on what is involved. Sheet 5 builds a privacy notice that communicates the way in which you manage the personal data of your staff.


Do I have to create this document from scratch?

No… The Workbook creates the basic document based on the information you have already entered in steps 1 to 4 and the standard copy we have added. However, you may need to edit the text. I suggest you follow the process I completed today. It was:

  • Edit the Workbook page for Step 5, you can edit the text where necessary (the key section is columns D and E). Don’t worry too much at this stage about layout, fonts etc. The blue text cannot be edited on this page, it is drawn from sheet 2, The Record of Processing, you will need to access sheet 2 if you want to edit this part of the text. The black text can be edited.
  • When you have completed your basic edit highlight the range D4 to E173, right click and Copy, and paste into a new Word document. From here you can tidy up formatting and use this document to incorporate into your employee contracts.

45 minutes time required for this section

I estimate you will need 45 minutes to edit this page, which means my total time allocated to completing steps 1 to 5 has been 3 hours 15 minutes.

Next week I will be tackling step 6 – reviewing the Privacy Notice for my practice terms and conditions that I send for agreement to clients.

Have you obtained a copy of our GDPR Workbook yet?

Firms that have yet to acquire our GDPR Workbook can view full details of what is on offer here.

I will continue to record my progress in completing the Workbook for my practice and will aim to be compliant before the 25 May 2018 deadline. A list of my posts, for those who need to catch up, are listed here.

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